Cultivating a Positive Workplace Culture

Our app "Positive Workplace Culture" is designed to cater to individuals seeking mental health support, and professional counseling services, as well as access to resources focusing on managing stress, overcoming anxiety, and achieving a harmonious work-life balance. The primary goal of the application is to offer accessible and user-friendly tools tailored to meet each user's specific needs for better overall well-being.

UX Research and Foundation

A lightbulb with a brain inside, half blue and half orange, representing mental health and brain function. Below it, the words "MENTAL HEALTH" are written in orange and blue.

Problem Statement

Word cloud depicting mental health issues, including words like 'Failure,' 'Exhausted,' 'Stress,' 'Anxious,' 'Nervous,' 'Disorder,' 'Depression,' 'Frustration,' 'Unhappy,' and 'Tired,' arranged in the shape of a human head.

  • Employees face stress and burnout from long working hours.

  • Lack of personal time and poor communication affect mental health and productivity.

  • Insufficient supportive work environment and mental health resources.

Objectives

  • Vacations & Breaks -  Encouraging them to take breaks and have vacations so they can make their work very productive.

  • Healthy Lifestyle - For physical health, we can have games & some physical exercise and programs. 

  • Easy conversations - There should be easy conversations for work questions. 

Goal

Diagram illustrating components of a healthy lifestyle with icons for relaxation or meditation, sleep, health and wellness, healthy eating, and physical activity linked in a circular flow.

  1. Promote regular breaks and vacations.

  2. Encourage physical exercise for a healthy lifestyle.

  3. Facilitate easy communication for work-related queries.

4. Create a positive workspace with:

  • Gatherings

  • Creative workshops

  • Mental health support

  • Fun game days

5. Improve work-life balance and mental health through counseling sessions.

Target Audience

  • Supervisors

  • Human Resources (HR)

  • Management

  • Employees

Requirements

  • Ideas to have creative workshops.

  • Time management.

  • Mental health support.

  • Fun games.

  • Workspace & Gatherings. 

Illustration of three human profiles representing mental health and cognitive processes. The first shows a person untangling a tangled ball inside a head, the second depicts a person meditating with a head emitting flowers, and the third displays a person assembling puzzle pieces in a head.

Fulfilling Opportunities with Commitment.

  • Better results, Higher promotions.

  • Benefit for the company.

  • Productive working.

SWOT

(Strength, Weakness, Opportunities, Threats)

  • 1. Knowing the work culture

    2. Not fearing to work.

    3. Avoiding work pressure.

    4. Focus on employee well-being.

    5. Improved productivity through regular breaks.

    6. Encourages healthy lifestyle and teamwork.

  • Purple background with a large white letter 'W' and the word 'Weaknesses' below it.

    1. Time management

    2. Requires time and resources to implement.

    3. Possible resistance to change.

    4. May disrupt workflow initially.

  • Blue square background with a large white 'O' and the word 'OPPORTUNITIES' in light blue text.

    1. Good work

    2. Productive working.

    3. Benefiting to the companies.

    4. Better results for higher promotions.

    5. Attracts and retains talent.

    6. Enhances company reputation.

    7. Potential for innovative wellness programs.

  • A blue square with a large white letter 'T' at the center and the word 'THREATS' written below.

    1. Competition with colleagues.

    2. Internal politics.

    3. Economic constraints could limit resources.

    4. Employees might not fully utilize programs.

    5. Competitors may adopt similar initiatives.

MOSCOW

(Must have, should have, could have, won’t have)

  • 1. Regular breaks and vacations.

    2. Easy communication channels.

    3. Mental health support.

    4. Positive workspace activities.

  • Blue background with a white letter S and the phrase 'Should Have' beneath it.

    1. Physical exercise programs.

    2. Fun game days.

    3. Creative workshops.

    4. Feedback mechanisms.

  • Partial graphic with a blue background, showing the letters 'Co' and the phrase 'COULD HAVE' beneath.

    1 . Wellness provider partnerships.

    2. Incentives for participation.

    3. Flexible work options.

  • Image with a large blue square containing a white letter 'W' and the words 'WON'T HAVE' underneath.

    1. High-cost luxury programs.

    2. Initiatives that disrupt core operations.

    3. Programs misaligned with company culture.

Research / Survey Done

What is your age?

Pie chart showing age group distribution with 46.2% aged 18-24 and 53.8% aged 25-34.
Pie chart showing survey results with 65.4% male, 34.6% female, and none selecting non-binary or prefer not to say.

How long have you been working in a corporate environment? 

What is your gender?

Pie chart showing percentages for different age ranges: Less than 1 year (19.2%), 1-3 years (46.2%), 4-7 years (26.9%), 8-10 years (7.7%), More than 10 years.

Have you ever experienced high levels of stress in your workplace affecting your mental health? 

Pie chart showing 50% Yes in blue and 50% No in red.

Do you work overtime on weekends or after working hours? 

Pie chart showing 53.8% answered Yes in blue and 46.2% answered No in brown.

how would you rate your current work-life balance?

Bar chart displaying data with values from 1 to 10 on the x-axis and corresponding counts and percentages on the y-axis. The highest bar is for value 8, representing 7 counts or 26.9%. The second highest is for value 5, with 5 counts or 19.2%.

Have you ever sought professional help or counselling for mental health issues related to work stress?

Pie chart showing percentages of yes, no, and maybe responses with 23.1% yes, 73.1% no, and a small percentage maybe.

How would you rate your overall mental health? 

A bar chart displaying survey results with ratings from 1 to 10, showing the distribution of responses and average scores.

Are you open to the idea of counselling services provided by your company to support your mental health? 

Pie chart showing responses: Yes 61.5%, No 23.1%, Maybe 15.4%.

What type of counselling services would you be most interested in? 

Bar chart showing counseling preferences: individual counseling with 21 responses (80.8%), group counseling with 7 responses (26.9%), and online counseling with 3 responses (11.5%).

How frequently would you prefer counselling sessions, if available?

Pie chart showing percentages for weekly, bi-weekly, monthly, and as needed categories, with green representing 'as needed' at 50%, orange for 'monthly' at 23.1%, blue for 'weekly' at 15.4%, and red for 'bi-weekly' at 11.5%.

Would you prefer counselling sessions to be conducted in-person or virtually?

Pie chart showing preferences for in-person, virtual, and no preference options. In-person 57.7%, virtual 3.3%, no preference 38.5%.

Do you feel you have a strong support system at work for addressing stress and mental health concerns? 

Pie chart showing 61.5% Yes and 38.5% No responses.

Is there any fun activity held in your office?

Pie chart showing percentages with blue section labeled 'In a week' at 26.9% and red section labeled 'In a month' at 73.1%.

Do you think it is a stress buster?

Pie chart showing responses to a question, with 'Yes' at 46.2%, 'No' at 15.4%, and 'Maybe' at 38.5%.
Screenshot of a spreadsheet displaying respondents' time management habits and stress levels at work, including timestamps, email addresses, age groups, gender, and qualitative responses.
Screenshot of a spreadsheet showing responses to questions about counseling preferences, including methods, frequency, and other related details.

Other Brief Responses

Two Different Persona’s / Archetype

Persona 1

Persona 2

Profile page of Rahul, a software developer in his mid-20s, with a simple orange icon of a smiling person. Contains his background, work environment, and personal insights.
A professional resume for Sonika with a hand-drawn orange and black sketch of a person. The resume highlights her archetype, experience, demographics, work environment, and personal insights.
A visual chart titled "Rahul's Goals" divided into five sections: Goals and Needs, Pain Points, Behavior and Insights, Desire for a Healthy Work-Life Balance, and Support from Workplace Counseling Programs. Each section contains green sticky notes with specific goals, challenges, insights, and resources related to work-life balance and mental health.
A goals and needs chart titled 'Sonika's Goals' and divided into sections: Goals and Needs, Pain Points, Behavior and Insights, Desire for a Healthy Work-Life Balance, Support from Workplace Counseling Programs. The 'Goals and Needs' section lists improving work-life balance, enhancing time management, accessing stress management support, and valuing office activities. The 'Pain Points' section mentions struggles with time management, stress during peak work periods, and work-life balance issues. The 'Behavior and Insights' section discusses engaging in personal stress management, seeking professional help, and valuing a supportive workplace. The 'Desire for a Healthy Work-Life Balance' emphasizes spending quality time with family and valuing mental and physical well-being. The 'Support from Workplace Counseling Programs' highlights access to counseling, mental health resources, and encouragement for work-life balance.

Showcasing Journey Map, Scenario Map, Mental Model

  • Scenario mapping chart with two sections, each containing handwritten notes on post-it notes, related to managing work stress and time management for individuals named Rahul and Sonika.

    Scenario Mapping

  • A handwritten diagram titled 'Journey Mapping' comparing 'PERSONA' and 'GOALS' with categories such as 'STAGES', 'Touch Points', 'User Actions', and 'Pain Points', with notes written in red ink and category labels on colored sticky notes.

    Journey Mapping

  • Two boards with sticky notes, organized into task, intent, and base categories, used for mental model mapping. The top board has pink, green, and white sticky notes, and the bottom board has pink, beige, and blue sticky notes.

    Mental Model

Techniques to Overcome

A document titled 'Self-care strategies' listing six strategies: Healthy Lifestyle, Sleep Hygiene, Work-Life Balance, Social Support, Self-Compassion, and Organized Workspace. Each strategy includes bulleted tips.
A digital document titled "Stress management techniques" listing various methods including Time Management, Mindfulness and Meditation, Physical Activity, Professional Help, Relaxation Techniques, and Creative Outlets. The document has a light blue background with black text and a simple icon of a light bulb at the top left.
A digital infographic titled 'Work-life balance tips' with a light bulb icon, listing six categories with detailed advice: 1. Set Boundaries, 2. Regular Breaks, 3. Healthy Lifestyle, 4. Personal Time, 5. Mental Health, and 6. Technology Management.

Card Sorting & Optimal Search

  • A wooden table with multiple white index cards arranged in columns. The cards contain handwritten text about mental health topics, counseling services, and related processes.

    Card Sort

  • Sorting 2

    Card Sort

  • Multiple handwritten notes arranged on a wooden surface, each representing different topics and services related to counseling, mental health, and support such as 'HOME,' 'About Counseling,' 'Service,' 'Insurance,' 'Session Door Counseling,' 'Blog,' 'Contact us,' and specific topics like 'Anxiety,' 'Depression,' 'Health & Well Being,' and methods like 'Online Counseling,' 'Group Therapy,' 'Individual Counseling,' along with contact options like 'Mail,' 'Call,' and 'Emergency Call.'

    Card Sort

  • Organization chart on white sticky notes arranged on a wooden surface, with categories related to counseling, therapy, mental health, insurance, and support services.

    Card Sort

Result & Information Architecture

  • A table titled 'The results matrix' displaying categories and frequency counts across various website sections, including Home, About Counselling, Service, Insurance, Blog, Session For Counselling, Contact Us, and Unsorted.

    Matrix OF Sorting

  • Sorting 2

    IA Categorization

  • A spreadsheet with categories and topics related to counseling, including Home, About Counseling, Service, Insurance, Blog, Sessions, and Contact Us.

    IA Catogorization

Site Map

A detailed website sitemap displayed in a flowchart format with green boxes and connecting lines, organized under main categories like About Counseling, Services, Service for Counseling, Insurance, Blog, and Contact Us.
A person sitting at a desk with a computer, smiling, thinking about travel with luggage and a drink.

Summary

"Positive Workplace Culture" app: Offers therapy, insurance help, and resources for mental health. Easy access to counseling, self-care, and work-life balance support. Improve mental health today.